Privacy Policy
Introduction
Athletes Without Limits, the US Member of Virtus, is committed to protecting information and your privacy. As a nonprofit advocating for athletes with intellectual impairment we take every measure possible to protect athlete and children’s privacy.
Similarly our parent organization Virtus: World Intellectual Impairment Sport (based in the United Kingdom) follows similar practices to ensure privacy protection, which you can read at: www.virtus.sport/privacy-policy
How does Athletes Without Limits collect information?
Athletes Without Limits will obtain personal information in a number of ways. This might include:
- when applying for athlete eligibility
- when applying for Therapeutic Use Exemptions to meet anti-doping requirements
- when entering an event, competition, conference or meeting
- when making a donation
- when elected to or applying for, an volunteer position within the organization
- when visiting social media pages
Athletes Without Limits may also receive personal information from third parties, where you have given your consent to do so and subject to the privacy policy of the third party (for example Donation sites like Paypal Giving Fund, GoFundMe, Benevity Community Impact Fund, etc.)
What information does Athletes Without Limits collect?
The types of information Athletes Without Limits collects will be relevant and proportional to the purpose for which it is being collected and may include names, addresses, dates of birth, gender, email addresses, telephone numbers, sport history, medical information relating to classification and eligibility, medical conditions that may affect safe participation in events, credit/debit card or bank account information, and information regarding any criminal record. For athletes, Athletes Without Limits will also collect medical and psychological information to so support an eligibility application including providing proof of identity and/or passport verification for International events.
How does Athletes Without Limits use personal information?
Athletes Without Limits will use personal information:
- to provide the information or service a person has requested
- to uphold the principles of athlete classification and eligibility
- to ensure compliance with doping control and uphold the principles of fair sport
- to ensure the successful and safe delivery of events and competition
- for administration and membership management purposes
- to further Athletes Without Limits charitable aims and to comply with the law
Athletes Without Limits will publish certain athlete information (name, nationality, gender, sport and registration status) on the Athletes Without Limits website and US Athlete Master List which is an essential service.
Athletes Without Limits will not share personal information with other third-party organizations unless we have a persons specific consent. Athletes Without Limits will never sell personal details or the information we hold.
In certain circumstances, and where it is an essential part of providing the service requested (for example event entry or managing athlete eligibility and classification) Athletes Without Limits may share personal information with specific partner organizations associated with an event including: Virtus: World Intellectual Impairment Sport, Sport-specific Governing Organizations, Anti-doping Governing Organizations and the Local Organizing Committee for the event entered.
Data Storage and External Processors
Athletes Without Limits uses third party services to store and manage data and receive payments and donations. We will only use reputable suppliers and ensure that all such services are compliant with the latest security measures and requirements. In the case of personal medical information we also follow HIPAA (Health Insurance Portability and Accountability Act) best practices in document storage and protection.
Use of ‘cookies’ and analytics
‘Cookies’ are small pieces of information sent to a computer and stored on a hard drive when visiting the Athletes Without Limits website and social media channels. Both cookies and analytics information is non-identifiable. A visitor can change their cookie preferences at any time by amending the settings in their web browser.
This privacy policy applies to the Athletes Without Limits websites only and not to any linked or third party sites. Athletes Without Limits does not pass on any personal information to any other site when following a link.
Data Retention
Athletes Without Limits takes appropriate measures to ensure that the information we hold is kept secure, accurate and up to date and kept only for so long as is necessary and for the purposes for which it is used. When data is destroyed, it will be destroyed securely in accordance with best practice at the time of destruction. For some legal processes and essential services (such as information regarding athlete eligibility, doping control and competition results) it is necessary to retain data indefinitely.
Under 18-year olds; Informed consent
The parent or legal guardian will normally need to give permission before World Intellectual Impairment Sport can hold information concerning anyone under the age of 18.
The parent or legal guardian will normally need to give permission before World Intellectual Impairment Sport can hold information concerning anyone who is above the age of 18, but is without legal capacity to give informed consent.
Consent
Athletes Without Limits will clearly state in any website, document or form when requesting consent to provide personal data, including sensitive personal data such as eligibility and medical evidence. This will be done clearly and unambiguously and will state the purposes for which it is needed. By consenting, a person is agreeing to the use of any information provided for the stated above purpose and in accordance with this privacy policy.
Changes to this policy
Athletes Without Limits reserves the right to amend this privacy policy at any time, and will post notice of the change on the website.
Contact us
If you have questions about or would like to change or delete the information we have on file our Contact Us form is the best way to reach us.
